Plan to extend your event timeĪgain, this piggybacks on our last point but it’s worth getting right. Regardless of if you have 100 guests or you have 500, everyone will want their five minutes with the wedding couple so let’s create your wedding timeline accordingly. It’s better to be prepared right? Even though your guests mean the world to you, you might not have considered how much time it truly takes to say hello to everyone. Plan to spend most of your time saying hello to everyone on your wedding day. Don’t forget to also consider the cost of more staff and security on site to manage your guests, traffic, parking and the event flow from one area to another.Ĥ. Examples include transportation (if parking is limited), the cost of rain contingent tents (if it’s an outdoor tented wedding), or even extra bathrooms if your venue doesn’t typically host large events. With a larger guest list, you may need to consider some extra budget items that wouldn’t be necessary (or as expensive) with a smaller guest list. Consider Extra Budget Items That You May Need for a Larger WeddingĪs wedding planners and designers, budget is often one of the first items we need to tackle on your “to do” list. Try to choose a weekend where there aren’t any local events making it harder for them to make the most of their trip. Often, when couples chose a destination wedding weekend in the Hudson Valley, they want their guests to soak up and enjoy the destination. The Hudson Valley hosts a ton of large festivals every year so it should be easy to imagine the calendar from the year prior if it isn’t posted yet. Not only will it affect guest accommodations, but it will also make it harder to find transportation for your guests and you guests may find it more difficult to find places to explore and eat. Check the Local Events Calendar in the area or town you are planning to host in.Īdding onto the last point, the last possible thing you want to happen is for there to be a big festival the weekend of your wedding. Don’t worry – as Hudson Valley wedding planners for almost a decade – we can help you with the details here. Not all hotels permit room blocks and if it’s hard for your guests to find accommodations (especially if you are planning a destination wedding in the Hudson Valley) it won’t be easy to plan for a large wedding. We are putting this one first because even though it might not be the most exciting – it can cause an insane amount of unnecessary stress to both you and your guests leading up to your wedding day. Research hotels in the area before booking the venue. If you are looking for a wedding planner to keep you sane throughout the entire crazy process of planning a wedding, you can learn more about our services here, or schedule a consultation and chat with us directly here.ġ. Creating unique and memorable experiences for your family and friends is the kind of work that absolutely lights us up here at Elite Wedding & Event Planning. Last week, we shared a stunning country wedding with a large guest list and today, we are sharing some of our top wedding planning tips for large guest lists!Īlthough we have loved the intimate weddings over the past two years we have been a part of, we can’t help but feel excited to see large groups of family and friends traveling far and wide to celebrate with one another. Anyone else feeling that fresh fall energy? We are in the middle of one of our busiest seasons yet, but we still can’t help but feel a little rejuvenated as the weather gets a little bit cooler and everyone starts to buckle down and prepare for the winter (is it too early to say that?).
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